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Purchasing FAQ

Frequently Asked Questions

A: You can enter your requisition using the "Best Source" vendor code: 999989 and attach the vendor's W-9 and quote/shopping cart as your backup.

Purchasing staff will generate the vendor number in the system.

A: All requisitions (REQs) must go through the online approval process before the purchasing department receives the REQ.

Once the REQ is approved to the Purchasing step, (depending on the time of year) there can be a 5-7 business day turnaround before the PO is generated and signed by the Purchasing Director.

Purchasing then emails a copy of the itemized PO to the vendor and the requestor for their records. Blanket Purchase Orders (BPOs) will be sent to the requestor only.

A. Backup for BPOs should contain the following information:

Vendor name

Amount

Approval from supervisor/department head (signature/email)

A. Itemizing your order helps ensure your order is received accurately.
Orders with 20 line items or less are required to be itemized unless using Categorical funds.

Orders using Categorical funds need to be itemized unless written (or email) permission from the Categorical department head is attached stating you are authorized to reference an attached quote.


A. Open your requisition in Escape, click on the Task button, and select "Return to Open".

After you have made the necessary changes, you can resubmit your requisition.

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Public Hearings regarding the Local Control Accountability Plan (LCAP), Budget Overview for Parents and the Proposed Budget for the Madera Unified School District will be held before the governing board of the district at Madera Unified School District Board Room, 1902 Howard Road, Madera CA 93637 on June 9, 2026 at 6:00 pm. The proposed budget will be available for inspection at the district office, 1902 Howard Road, Madera CA 93637 on June 4, 2026. Any member of the public may appear and be heard concerning the Local Control Accountability Plan and any resident of the district may object to the proposed budget or any item in the budget.
Notice of Public Hearing
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